TTB Permits Online at ttb.gov is the digital filing system for federal beverage alcohol qualifications administered by the Alcohol and Tobacco Tax and Trade Bureau. Basic Permit applications, Brewer’s Notice on Form 5130.10, DSP registration, bonded wine cellar qualification, and importer permits are filed through Permits Online.

COLAs Online handles label approvals on TTB Form 5100.31; Formulas Online handles formula approvals on TTB Forms 5100.51, 5110.38, and 5120.29; Pay.gov handles federal excise tax payments through TTB Form 5000.24. Each system has its own access setup process.

For corporate officers and LLC members, TTB Form 5100.1 (Signing Authority for Corporate and LLC Officials) with supporting corporate resolution or LLC operating agreement. For non-officer users (outside attorneys, compliance consultants, in-house staff without officer role), TTB Form 5000.8 Power of Attorney with notarized execution.

TTB business entity registration processing time varies. Original applications for Basic Permit, Brewer’s Notice, or DSP registration have their own processing timelines separate from company registration in Permits Online. Consult current TTB guidance for specific expected timelines.

User accounts in Permits Online, COLAs Online, Formulas Online, and Pay.gov have permissions aligned with signature authority. User access shouldn’t exceed the authority documented in Form 5100.1 or Form 5000.8 POA.

COLAs: malt beverages 1–2 days median, wine 4 days, distilled spirits 6–8 days at current TTB queue speeds (mid-2026). Formulas: beer and spirits 2 days median, wine 3 days. Sample analysis, when required, adds 15 days under TTB customer service standard. Original permit applications have longer processing times.

Bank account information linked to Pay.gov through TTB Form 5000.24 filing process. Payment cadence (quarterly or semi-monthly depending on producer size) established as part of setup. Pay.gov debits the bank account when federal excise tax is due.

Personnel changes — team member departure, role change, or new addition — should trigger corresponding POA revocation and replacement or user account update. Undocumented access creates transition risk. CraftComply preserves access documentation for personnel change management.

TTB filings by users without valid POA typically bounce back with a Needs Correction requiring authority documentation. Filing delays follow. New POA execution can restore filing capability but takes time — proactive POA maintenance prevents delays.

Best practice: central documentation of who has what access, corresponding signature authority (POA or officer authority), and personnel status. CraftComply’s Federal Qualification Records and Team Collaboration preserve access documentation alongside underlying qualifications.

Outside counsel and compliance consultants typically need TTB Form 5000.8 POA authorizing them to file on behalf of the client. Individual user accounts in Permits Online, COLAs Online, and Formulas Online with permissions aligned to the POA scope.

Stock deals typically continue existing access; asset deals require buyer to establish new access with new POAs. M&A transition planning should include TTB Permits Online access transition to prevent post-close filing delays.